ZestNexus’s Advanced Features for Effective Employee Management
It has become difficult to manage the HR department in today’s fast-paced world. The HR department is responsible for all the crucial processes that can make or break an organisation’s success, from tracking employee attendance and performance to handling payroll and benefits.
Hence ZestNexus has developed a user-friendly dashboard equipped with advanced features, allowing HRs to manage employee information in one place.
Let’s take a closer look at some of the essential Employee management features of the ZestNexus dashboard.
Employee management features
1.Basic Employee Information: Employees’ basic information in one place helps in managing details efficiently. In this section, we will discuss the key features that help to streamline HR processes. Hence HRs can easily access and update this information with ZestNexus Dashboard at any time.
It includes both the first and last name of the employee. It helps organisations in keeping records of the employees.
Email It is important to record accurate email details to make sure every employee receives important updates efficiently.
Contact details It includes phone numbers and emergency contacts.
Location The purpose of this field is to fill in the location of the employees. It gives a clear picture of which branch the employee works in.
The main objective for creating this field is to streamline the management of multiple offices across different locations by providing a centralised platform. It eliminates the need for separate systems, ensuring consistency in data management. The software enables real-time access to data from all locations, facilitating efficient decision-making for managers overseeing operations across branches.
And the best part of this feature is that you can create as many locations as needed. Whether it’s within the same city or across multiple cities, across the country without limitations. This scalability ensures that the software can grow alongside your organization.
Geofencing Geofencing is another crucial feature of ZestNexus. As the name suggests it helps employees to clock in their attendance only when they are within a specified radius of the office location. This ensures accuracy and reliability in attendance records, minimising the possibility of fraud. Organisations have the flexibility to customise the geofencing parameters according to their specific requirements, such as defining the radius of the office location. Additionally, administrators can easily enable or disable the geofencing feature as needed, it provides greater control over attendance management processes.
Role/Position The role-assigning feature of the HRM software allows organisations to effectively manage their workforce by assigning multiple roles to employees and customizing permissions based on their role responsibilities.
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By utilising this feature, organisations ensure that only authorised individuals have access to specific data, thereby increasing data security and privacy within the organisation.
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This strict control over employee permissions prevents unauthorised access to sensitive information, ultimately safeguarding confidential data from potential breaches or misuse.
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With the customize permissions for each role, organizations can tailor access levels according to individual job functions, creating a more efficient and secure work environment.
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The use of this feature not only enhances organizational efficiency but also reinforces confidentiality protocols within the company structure, promoting a culture of trust and accountability among employees.
Employee Code Companies assign unique code or employee ID number to each employee for monitoring and tracking purposes. As in an organisation, there can be two employees with the same name with different Employee codes. Hence It helps to avoid any sort of confusion.
Manager The manager features of ZestNexus are designed to streamline task tracking and facilitate progress monitoring for managers within an organization.
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ZestNexus allows managers to have a clear overview of every employee under their supervision, facilitating effective delegation and coordination within the team.
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This feature also benefits other employees as they can easily identify who is responsible for overseeing their work, promoting accountability and efficient communication throughout the organization.
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Overall, this tool provided by ZestNexus serve as valuable resources for managers looking to effectively manage their teams and drive productivity within their departments.
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Additionally, it generates an organization tree automatically. Hence, it provides a more straightforward depiction of the hierarchy. And you check it under the organization settings and then go to the organization tree.
Joining Date It helps in determining the eligibility for benefits, performance evaluation, etc. You can add the date, month, and year of each new hire’s in the system. Software automatically fetches the details and shares the wishes to the employee on behalf of the company.
Designation ZestNexus offers a convenient feature to update designations. This functionality allows for seamless communication and allocation of tasks based on specific roles within the organisation. By uploading designations, managers can easily identify the right person for a particular job or project, ensuring that tasks are done effectively according to individual skill sets and responsibilities. Similarly, employees can access relevant information about their designated roles and duties, facilitating better understanding and alignment with organizational goals. Overall, this feature streamlines workflow processes and fosters greater productivity through targeted task assignments tailored to meet the needs of every individual.
2.Personal Details of the Employees: ZestNexus provides a comprehensive feature where the companies can fill personal details of the employees making it easier for HR departments to handle sensitive personal information about their employees. Let’s take a look at the personal details that can be filled out under this option.
Father or husband’s name Helps in keeping a track of family relationships and for legal documentation.
PAN card details It helps organisations to make proper taxation of employee income and deductions of income tax.
Gender As the organisation has to keep a track of the number of male and the number of females working in an organisation, it becomes imperative to maintain accurate records for effective workforce management.
Date of Birth Assures compliance with legal requirements, such as the minimum age for employment and eligibility for retirement benefits. Software can fetch the details and can send personalised wishes and messages automatically on special occasions.
Marital Status Helps in availing health insurance coverage, spousal benefits, and leave entitlements.
Local & Permanent address These details can be used for emergency contact information.
3.Previous Employment Details: It is important to fill in employees’ previous employment details. This information is crucial for making informed decisions about hiring, promotions, and training opportunities for HR managers. It gives valuable information about their work experience, skills, and abilities. Let’s take a look at the details that can be filled out under this option.
Previous Company Name Company names reveal the industry-specific knowledge. The platform also allows users to fill in as many company names as necessary, ensuring that no detail is overlooked. Employees can easily showcase the breadth and depth of their expertise.
Start date and End date These dates show the clear timeframe of their previous employment.
Last Withdrawal Salary It provides a brief view of an employee’s last company’s payout.
4.Education Detail: It is again a crucial field as it gives a clear understanding of your employees’ educational background to make informed decisions about their roles and responsibilities within the company. Let’s take a look at the details that can be filled out under this option.
School/ University Name This field gives a brief knowledge about employees’ school and university backgrounds.
Degree/ Class It helps in capturing accurate information related to the educational qualification of the employee like degree and class.
Grades This detail provides the specialization and grades achieved during the academic year. HR managers can identify the potential of the candidates to promote them to new job opportunities within the company.
5.Payroll details: Managing employee payroll information is important for the smooth functioning of a company. Organisations can streamline the payroll process and manage all payroll details in one place using this feature of ZestNexus Dashboard. It helps in the accurate calculation and processing of employees’ salaries, taxes, and deductions.
Salary ZestNexus Dashboard allows you to fill the final salary of the employee. This feature streamlines the process for HR managers, allowing them to easily input any changes in an employee’s compensation without any hassle. The function within ZestNexus ensures that all necessary adjustments are made accurately and efficiently, providing a seamless experience for both administrators and employees alike
Template There is a predefined salary template that can also be customised for some employees based on, allowances, bonuses, overtime pay, or any other components that are applicable for any employee.
6.Documents: Another key feature of ZestNexus Dashboard is to Keep track of important documents, such as Aadhar, PAN, previous company experience certificate, or certificates, in one place. The companies can simply upload these documents making it easier to systematise and locate the documents when needed. The organisation can upload multiple documents as well as single documents of the employees.
Conclusion: The ZestNexus Dashboard provides user-friendly interface and comprehensive features that enable HR professionals to efficiently handle essentials like employee basic, personal, previous job details, Educational information etc. This helps HR to enhance accuracy and efficiency in managing employee information.